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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • Does the Cover Letter include the reason why you have chosen to publish your paper in our Journal, the word count of the text of the paper (excluding the Abstract, Tables, Figures, and References), the number of Tables, Figures and References, and a declaration by the lead author that all co-authors are in agreement with the content expressed in the paper?
  • Are all the names of the authors written out in full and has the institutional affiliation been provided for each author? Only the name of the Institution, city, state, and country should be indicated.
  • Was the corresponding author informed, with his/her respective full professional address, Zip Code (CEP, in Portuguese), email, and cell phone number?
  • Is the file to be submitted in Microsoft Word format, with the pages and lines numbered sequentially?
  • Does the paper have a title, and does it not exceed 12 words?
  • Is the text formatted with double spacing; does it use 12-point Time New Roman or Arial font?
  • Does the text follow the requested style standards and bibliographical requirements?
  • Is the Abstract in compliance with the category of the article being submitted, as per the Instructions to Authors? Does it include at least 3 and at most 5 Keywords? Does it mention the Evidence Level and the type of Study?
  • Are the text citations numbered sequentially with Arabic numerals in parentheses, superscript and before the full stop of the sentence?
  • Are all the illustrations of the paper called “Figures” in the text (graphs, drawings, flow charts, schemata, radiographs and resonances?
  • Are all the sources of Tables and Figures mentioned?
  • Are all the figures cited in the text and numbered with Arabic numerals (Figure 1) and with their respective captions?
  • Are all the tables cited in the text and numbered with Arabic numerals (Table 1)? Do all the tables have a title, a heading for all columns and captions for abbreviations?
  • Does the paper have a Declaration of Conflicts of Interest and the patients’ Free, Prior and Informed Consent that was used in the study?
  • Is the contribution original and unpublished, and is it not being assessed for publication by any other journal? Should this not be the case, a justification must be made in “Comments to the Editor”.
  • Has it been approved by the Ethics and Research Committee of the institution where the paper was developed and, in cases wherein the studies were conducted in Brazil, does it have a Parecer Consubstanciado da Plataforma Brasil?
  • In the Methods section, in the first paragraph, do the authors mention whether the research was approved by the Ethics and Research Commission of their Institution?
  • In the Methods section, do the authors mention in the text that the research has met all requirements regarding the rights of human beings and animals?
  • Are the references formatted in the Vancouver style?
  • Do you accept that non-conformity with these requirements will cause the paper to be returned?
  • Is the place where the study was conducted not mentioned in the Abstract?

Author Guidelines

Publication Fee:

There will be no publication fee for articles. 

PREPARATION OF THE MANUSCRIPT

Type of paper

Abstract          

Word limit for body of text (excluding captions and table titles) References Figures Tables Maximum number of authors allowed
Original Papers Structured; max. 250 words         2500       40     6     6           6
Case Studies Not Structured; max. 100 words         1500       10     6     0           4
Special Papers* Not Structured; max. 250 words         2500       40    10     6           6
Editorials -         500       -     -     -           1
Letter to the Editor -         500       0     0       0           2
             
Title Title of the paper, in Portuguese and English Maximum 12 words (excluding articles and prepositions)
* at the invitation of the Editor

 

Title Page:

The title page must be sent in a separate file and include:

  • the title of the paper, which should be both concise and informative. The title should be no longer than 12 words (excluding articles and prepositions);
  • full names, with no abbreviations, of all the author and all co-authors, and their respective institutional affiliation in full (Institution; city; state, country), address and Zip Code (CEP – Código de Endereçamanto Postal), cell phone number, and email;
  • ORCID (Open Researcher and Contributor ID, http://orcid.org/) number of the author and all co-authors;
  • place where the study was conducted;
  • if the paper was presented at a meeting or conference, the meeting, including its official title, the venue and date of the presentation must be mentioned;
  • if the article is part of a thesis or dissertation, the Institution and date of the thesis defense must be mentioned;
  • The “Authors’ Contribution”, of the author and all co-authors as per the following model. It is necessary to meet at least two of the following criteria:

          (a) they must have conceived or planned the activities that led to the paper, or they must have interpreted the results achieved, or both;

          (b) they must have written the paper or reviewed the successive versions and participated in the reviewing process;

          (c) they must have approved the final version.

Example:

Each author personally and significantly contributed towards the development of this article:

Kelly Cristina Stéfani: conceived and planned the activities that led to the study, wrote the paper, participated in the reviewing process, approved the final version.

Marcelo Pires Prado: interpreted the results of the study, participated in the reviewing process.

Jorge Mitsuo Mizusaki: participated in the reviewing process, approved the final version.

 

Manuscript Preparation:

The manuscript must be sent in a separate file and include:

1. Abstract

Because abstracts are the only substantive portion of the article indexed in many electronic databases, and the only portion that many readers read, authors need to ensure that they accurately reflect the content of the article. It is important to point out that the abstract should not mention the place where the study was carried out.

A minimum of 3 and a maximum of 5 Keywords must be included. These Keywords may be consulted at:  http://www.nlm.nih.gov.mesh. At the end of the abstract, the Level of Evidence and the Type of Study must be included pursuant with the classification table published by the Center for Evidence-based Medicine, Oxford, the United Kingdom (http://cebm.net). 

  • For Original or Special Papers: structured, without exceeding 250 words, including: Objective, Methods, Results and Conclusion.
  • For Case Studies: not structured, without exceeding 100 words, including Objective, Case Description and Conclusion.

Note: The abstract should also be completed in the submission system.

2. Manuscript Body

No mentioning of the place where the study was conducted or any information that identifies the author(s) should be included.

  • For Original or Special Papers, the manuscript must include the following: Introduction, Methods, Results, Discussion, Conclusion, and References.
  • For Case Studies, the manuscript must include: a brief Introduction, Case Description, Discussion, and References.

 

STYLE AND FORMAT

The manuscript must be sent as a Word file and typed using double spacing, in 12 Arial or Times New Roman font, normal margins, sequential pages, and continuous and numbered lines. 

 

Tables

Tables should only be included to clarify the text, with no redundant information that has already been mentioned in the text, and numbered according to the order in which they appear. They should be sent in an editable fashion, preferably in Excel, in a separate file, double-spaced, and with the same font as is used in the text.  Do not use vertical lines between columns. Use horizontal lines only above and below the caption, at the bottom of the table. They must be numbered in Arabic numerals and have a short title, referencing the source, and they must be self-explanatory, with information that allows readers to understand the table without having to resort to the text. Make sure that each table is mentioned in the text.   To have an intelligible table, a minimum of 2 lines is required. Should a table be extracted from a previously published paper, the authors must formally request authorization from the journal that published it, so that it may be reproduced.

 

Figures

Illustrations (graphs, drawings, flow charts, schemata, radiographs and resonances) must be cited as Figures, according to the following recommendations:

  • with high resolution (a minimum size of 300dpi);
  • in JPEG format;
  • sent as separate files from the main file of the text in Word (do not include figures in the Word file);
  • the captions of the figures should explain their content clearly, independently of the text, and must be mentioned in the text;
  • figures must be numbered using Arabic numerals, in the order in which they appear in the text;
  • Abbreviations used in the figures must be set out in full in the captions.

The Scientific Journal of the Foot & Ankle informs that it is the authors’ responsibility to obtain permission from the copyright holder to reproduce figures that have previously been published in closed access sources. The permission must be indicated in the caption of the figure in question and the original source must be included in the references. In cases of figures belonging to the author(s), the following inscription should be mentioned in the Source: “Author’s/ Authors’ personal archives”.

The figures submitted to the journal may be published in black and white. Should the authors wish them to be published in color, the cost will be passed on to the authors.    

 

Abbreviations and symbols

Following the ICMJE recommendations, the Scientific Journal of the Foot & Ankle only allows the use of standardized abbreviations, since the use of non-standardized ones may confuse readers. When an abbreviation is mentioned for the first time, it should initially be spelled out in full, followed by the relevant abbreviation in parentheses, unless the abbreviation to be used represents a standardized measurement unit.  

Avoid abbreviations in the title of the manuscript.

 

Measurement units

Measurements of length, height, weight, and volume must be reported in metric units (meters, kilograms or liters) or in their multiples of ten. Temperature measurements must be expressed in degrees Celsius. The results of blood pressure should be measured in mercury millimeters.

For other measurement units, please look up the International Units System (SI, from the French Système International d'Unités).

Medicine concentrations may be described in SI or mass units.

 

Other information

Always list manufacturer, city and state abbreviation or country of origin for devices and brand names. 

 

Text citations

In all the paper categories, text citations must be made numerically and sequentially, in the order in which they appear in the text. Should more than two references be mentioned in sequence, only the first and the last should be typed in, separated by a hyphen. For example: (7-11).

In the case of alternating citations, all references must be typed in, separated by commas. For example: (7,11,16).

 

References

The presentation of the references should follow the “Vancouver Style” format. In the References section, only papers that were consulted for and actually cited in the text should be included. The references must be numbered sequentially, as they appear in the text. ­­

Up to six authors should be named; if there are more than six authors, cite the first six followed by et al. The abbreviated title of the periodical must conform to the abbreviations of the Medline periodicals.

Reference models

See below examples of the main types of bibliographic references. For other documents, please consult http://www.icmje.org/.

 

Printed Material

A Journal article or paper:

Attar F, Selvan D, Machin D, Shariff R, Geary NP. Periopertive changes in the microcircuation in feet after foot and ankle surgery. J Foot Ankle Surg. 2007 ; 46(4):238-41.

Reid KS, Martin BD, Duerksen F, Nicolle LE, Garrett M, Simonsen JN, et al. Diabetic foot complications in a northern Canadian Aboriginal community. Foot Ankle Int. 2006;27(12):1065-73. 

When an institution is an author:

The Foot Society: of Australia and New Zealand. Sciatic nerve injury following intramuscular injection: a case report and review of the literature. J Neurosci Nurs. 2006;38(4):238-40.

When the author is not named:

Orthopedics in South Africa [editorial]. S Afr Med J. 1994;84(1):15.

A chapter of a book:

Mylek WY. Endothelium and its properties. In: Clark BL Jr. editor. New frontiers in surgery. New York: Mc Graw – Hill; 1998. p. 55-64.

A book:

Sutton MG St J, Oldershaw PJ, Ketler MN, editors. Textbook foot and ankle. Cambridge (MA): Blackwell Science; 1996.

A thesis:

Takimura CK. Correlação das variáveis geométricas de lesões do tornozelo com achados ultra-sonográficos [tese]. São Paulo: Universidade de São Paulo; 2003.

An event:

Silva HH. Pé torto congênito. In: 45o Congresso Brasileiro de Atualização em Cirurgia Ortopédica; 1995; São Paulo. Anais. São Paulo: Associação Brasileira de Medicina e Cirurgia do Tornozelo e Pé; 1995. P.27-9.

Minna JD. Recent advances for potential clinical importance in the biology of lung cancer. In: Annual Meeting of the American Medical Association for Cancer Research: 1984 Sept 6-10. Proceedings. Toronto: AMA; 1984. v. 25. p. 293-4.

 

Electronic Material

A journal article or paper:

Morse SS. Observations on the fibrous retinacula of the heel pad. Foot Ankle Int [Internet]. 2006 [cited 2006 Dez 5]; 27(8): [about 4 p.]. Available from: http://www.cdc.gov/ncidod/EID/eid.htm.

A book:

Tichenor WS. Observations on the fibrous retinacula of the heel pad [Internet]. New York: Health on The Net Foundation; 1996. [cited 2005 May 27]. Available from: http://www.sinuses.com

A chapter of a book:

Tichenor WS. Radiographic comparison of standing medial cuneiform arch height in adults with and without acquired flatfoot deformity. In: Tichenor WS. Foot : treatment [Internet]. New York: Health on The Net Foundation; 1996. Available from: http://www.sinuses.com/postsurg.htm.

A thesis:

Fernandes TD. Avaliação biométrica comprativa do talus no pé equinovaro congênito [tese]. São Paulo: Universidade de São Paulo; 1994. [citado 2006 Jun 10] Disponível em: http://servicos.capes.gov.br

An event:

Barata RB. Epidemiologia no século XXI: perspectivas para o Brasil [Internet]. In: 4o Congresso Brasileiro de Epidemiologia; 1998 Ago 1-5; Rio de Janeiro. Anais eletrônicos. Rio de Janeiro: ABRASCO; 1998. [citado 2005 Jan 17]. Disponível em: http://www.abrasco.com.br/epirio98.

A homepage/ website:

Cancer-Pain org [Internet]. New York: Association of Cancer Online Resources, Inc.; c2000 [update 2002 May 16; cited 2002 Jul 9]. Available from: http://www.cancer-pain.org/

 

Acknowledgements

This is an optional item.

Acknowledgements must be concise and appear at the end of the text, indicating the names of the persons or institutions that contributed to the intellectual or technical phase of the paper, as well as funding agencies that contributed to the research that resulted in the published paper.

 

SUBMITTING MATERIAL

Papers must be submitted exclusively by electronic submission at http://scijfootankle.com/ and must contain the following documents:

  1. Cover Letter addressed to the Editor-in-Chief including:
  • title of the paper;
  • reason why the Scientific Journal of the Foot & Ankle was chosen to publish the paper;
  • type of paper (Original Paper, Case Study or Special Paper);
  • Evidence Level of the paper;
  • word count of the Title;
  • word count of the Abstract;
  • word count for the paper (excluding the Abstract, Tables, Figures, and References);
  • number of Tables;
  • number of Figures;
  • number of References;
  • a declaration from the author that all the co-authors agree with the content expressed in the paper, proclaiming any conflicts of interest, and compliance with any relevant ethical considerations.
  1. Authors' contribution on the title page;
  2. Declaration of Conflicts of Interest;
  3. Approval by the local Ethics Committee and, for studies carried out in Brazil, a “Parecer Consubstanciado da Plataforma Brasil’,
  4. Title page;
  5. Paper text in Word format (including Abstract);
  6. Figures in separate files from the text;
  7. Tables in separate files from the text.

 

CHECKLIST FOR COMPULSORY DOCUMENTS AND DECLARATIONS

Document/ Declaration Person who signs When to annex
a.  Cover Letter The lead author When submitting paper
b.  Ethics Committee - When submitting paper
c.  Conflict of Interests All authors When submitting paper
d.  Copyright Transfer All authors After approval

 

SUBMITTAL CHECKLIST

As part of the submission process, authors are obliged to verify the conformity of the submission with all the items listed below. Before you submit your article, and to avoid it being sent back, please go through the Checklist.

Submissions that do not comply with the norms herein will be returned to the authors.

Privacy Statement

The names and addresses informed in this journal will be used exclusively for the services provided by this publication, and will not be made available for other purposes or to other persons.